Privacy Policy
This Privacy Policy explains how information is handled when eligible candidates and employees access Parichay, the onboarding application provided for Thermax Limited. Parichay is intended for authorized candidates and employees, and is not a public self-registration service.
1. Information used in Parichay
Depending on the user's role and the features enabled, the application and its supporting services may process:
- Identity and eligibility information: name, work or personal email address, employee or candidate identifiers, joining details, and role/eligibility information supplied by authorized corporate HR systems.
- Authentication and security information: one-time-password request and verification events, Microsoft organizational sign-in information where applicable, session identifiers, audit events and security-related technical metadata. Do not disclose OTPs to anyone.
- Onboarding activity: content viewed, onboarding progress, quiz or learning participation, survey responses, feedback and support requests, where these features are enabled.
- Device and technical information: app version, operating system information, network diagnostics, error logs and push-notification registration tokens where notifications are enabled.
The information available in the app depends on the current candidate or employee records, enabled integrations and organizational permissions.
2. Why information is used
Information is used to verify authorized access, provide the appropriate onboarding experience, display employment and joining resources, record learning or participation where relevant, deliver requested communications and notifications, troubleshoot technical issues, protect the service and administer onboarding activities.
3. Systems and service providers
Parichay may exchange information with authorized Thermax business systems and service providers needed to operate the onboarding process, including HR/eligibility services (such as Darwinbox), learning-content services (such as Enthral), organizational identity systems (such as Microsoft Entra), and mobile notification infrastructure (such as Firebase Cloud Messaging). The specific data exchanged depends on the integration and feature in use. Service providers' handling of information is also governed by applicable contractual and privacy obligations.
Information may also be disclosed when required by applicable law, legal process or legitimate organizational security requirements. This notice does not authorize unrelated advertising uses of employee or candidate information.
4. Security
Parichay uses authenticated access and role-based functionality. Access to supporting systems is intended to be limited to authorized personnel and protected by technical and organizational controls, including secure transport and applicable server access restrictions. No internet-connected system can be guaranteed completely free of risk.
5. Retention and deletion
Information is retained in accordance with applicable Thermax records-management, employment, security and legal requirements and the purposes described above. Different categories of records may have different retention periods. Data may be deleted, anonymized or retained where a lawful or operational obligation applies.
For access, correction or deletion requests relating to Parichay data, candidates and employees can contact their Thermax HR representative or submit an inquiry through the official Thermax contact page. Requests will be reviewed against applicable obligations and organizational policies. Removing the mobile application does not by itself erase records held in corporate HR or onboarding systems.
6. Notifications and device permissions
If you allow push notifications, the app may use a device registration token to route onboarding-related messages. You can manage notification permissions using your Android device settings. Other device permissions, if requested by an enabled feature, should be explained at the point of use.
7. Children
Parichay is intended for authorized candidates and employees; it is not directed at children.
8. Changes to this policy
This notice may be updated when Parichay functionality, integrations, data practices or legal requirements change. The revision date will be updated when changes are published.
9. Contact
Application: Parichay — Thermax Onboarding Program
Organization: Thermax Limited
Privacy or data-handling inquiries: via your designated Thermax HR contact or the Thermax contact page.